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EPF account: The Employees’ Provident Fund Organisation (EPFO) has revised the standard operating procedure (SOP) for obtaining joint declarations (JD) to rectify errors in employers’ and members’ Universal Account Numbers (UAN) profiles. Additionally, the EPFO has outlined the process that field offices must follow when making adjustments.

According to the SOP amendment notification issued by EPFO on March 11, people can now submit an Aadhaar card bearing the member’s father/mother’s name, a PAN card, a 10th or 12th class mark sheet bearing the father/mother’s name, and a driver’s license when applying to change their parents’ names.

When an employee makes a withdrawal from their EPF account, inaccurate information that was submitted or mistakenly entered might lead to several issues. It's possible that the name needs to be spelled correctly, the wrong date of birth, and the mismatch in the date of joining can halt the PF disbursement. 

However, there are restrictions on how many times an EPF member can make changes to their profile. EPF joint declaration: List of acceptable documents required to make corrections, and updations in UAN profile. 

11 parameters can be changed by an employee during his or her employment.

How many times each of these parameters can be changed?  

1. Member name: 1
2. Gender: 1
3. Date of birth: 1
4. Father/Mother Name: 1
5. Relationship: 1
6. Marital status: 2
7. Date of Joining: 1
8. Date of leaving: 1
9. Reason of leaving:1
10. Nationality:1
11. Aadhaar number: 1

Also, a member can request modifications to up to five of the aforementioned eleven criteria within regular business hours, provided that they are filed through a single or several joint declaration requests. However, it is important to note that these changes may result in fraud or a total alteration of the individual's identity.

What is included in SOP?

According to the Standard Operating Procedure for processing Joint Declaration (JD) released on March 11, 2024, “In case the changes are in more than five parameters, the matter will be thoroughly examined by the OIC, and only after duly recording the reasons in the file such cases should be processed. However, in case of any exception, the matter will be thoroughly examined by the OIC, and only after duly recording the reasons in the file such cases should be processed”

How to make changes in your EPF profile | Full guide from step to step 

Step 1- Member will log through his UAN/Password on the Member Interface of the Unified Portal

Step 2- Click on “Manage>Modify Basic Details”
Step 3- Please provide the correct details for any of the 11 parameters as per Aadhaar (System will verify the details entered with UIDAI- Aadhaar Data for parameters which are there in UIDAI database)

 

Problem: At present following discrepancy has been observed-

1. In the member screen only 4 fields are available for change.

2. Limited upload options.

3. No list of acceptable documents is available against each parameter.

Solution: In this screen below fields may be added with an upload option with each field with a list of acceptable documents. 

Option to provide clarification sought by EPFO RO/SRO with status- 1. Father Name/Mother Name 2. Relation 3. Date of Joining 4. Date of Leaving 5. Reason for Exit 6. Marital Status 7. Nationality.Step 4: On clicking “Update Details” on the previous screen, the request will be submitted to the employer for further approval. 

Before submission by the employer, the employee can withdraw the request by pressing “Delete Request”. 
 

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